§ 2-134. Powers and duties.

(a)

The city administrator shall have duties and powers as authorized by Section 77.042 RSMo. as amended by this article. The city administrator shall be the chief administrative assistant to the mayor and shall have general superintending control over the administration and management of government business, officers and employees of the city, subject to the direction and supervision of the mayor.

(b)

In addition to the general authority stated in subsection (a) above, the city administrator shall have the following duties:

(1)

Purchasing. The city administrator shall be the purchasing agent for the city and shall direct and supervise all purchases amounting to less than five hundred dollars ($500.00) and all such purchases shall be made in accordance with purchasing rules and procedures approved by the city council.

(2)

Budget. The city administrator shall be the budget officer of the city and shall assemble estimates of the financial needs and resources of the city for each ensuing year and shall prepare a program of activities within the financial power of the city, embodying it in a budget document with proper supporting schedules and an analysis to be proposed to the mayor and city council for their final approval.

(3)

Financial reports. The city administrator shall make monthly reports to the mayor and city council relative to the financial condition of the city. Such reports shall show the financial condition of the city in relation to the budget.

(4)

Annual report. The city administrator shall prepare and present to the mayor and city council an annual report of the city's affairs, including in such a report a summary of reports of department heads and such other reports as the mayor and city council may require.

(5)

Policy formulation. The city administrator shall recommend to the mayor and city council adoption of such measures as are deemed necessary or expedient for the health, safety or welfare of the city or for the improvement of administrative services for the city.

(6)

City council agenda. The city administrator shall submit to the mayor and city council a proposed agenda for each city council meeting at least forty-eight (48) hours before the time of the meeting. The city administrator shall comply with all obligations of the office under the Open Meetings Law, Chapter 610 of the RSMo.

(7)

Boards and committees. The city administrator shall work with all city boards and committees to help coordinate the work of each.

(8)

Attend city council meetings. The city administrator shall, unless excused, attend all meetings of the city council.

(9)

Bid specifications. The city administrator shall supervise the preparation of all bid specifications for services and equipment, and receive sealed bids for presentation to the city council.

(10)

State and federal aid programs. The city administrator shall coordinate federal and state programs that may have application to the City of Black Jack.

(11)

Press releases. The city administrator shall be responsible for keeping the public informed about the purposes and methods of city government through all available news media.

(12)

Record keeping. The city administrator shall keep full and accurate records of all actions taken in the course of the duties of the office and shall safely and properly keep all records and papers belonging to the City of Black Jack and entrusted to the office. All such records shall be and remain the property of the City of Black Jack and shall be open to inspection by the mayor and city council at all times.

(13)

Miscellaneous. In addition to the foregoing duties, the city administrator shall perform any and all other duties or functions prescribed by the mayor and city council.

(c)

In addition to the general authority stated in subsection (a) above, the city administrator shall have the following powers:

(1)

City property. The city administrator shall have the responsibility for all real and personal property belonging to the City of Black Jack, and for all inventories of such property and for the upkeep of all such property. Real property may be sold only with the approval of the city council by resolution or ordinance.

(2)

Set administrative policies. The city administrator shall have the power to prescribe such rules and regulations as deemed necessary or expedient for the conduct of administrative agencies subject to the authority of said office and shall have the power to revoke, suspend or amend any rule or regulation of the administrative service except those prescribed by the city council.

(3)

Coordinate departments. The city administrator shall have the power to coordinate the work of all departments of the city and at times of an emergency shall have authority to assign the employees of the city to any department where they are needed for the most effective discharge of the functions of city government.

(4)

Investigate and report. The city administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the city within the jurisdiction of said office, and shall report on any condition or fact concerning the city government requested by the mayor or the city council.

(5)

Coordinate officials. The city administrator shall have the power to overrule any action taken by a department head and may supersede the functions of said department head.

(6)

Appear before the city council. The city administrator shall have the power to appear before and address the city council at any meeting.

(7)

Powers and duties subordinate to action of mayor and city council. At no time shall the duties or powers of the city administrator supersede the action of the mayor and city council.

(d)

The city administrator shall not have superintending control of the city attorney/special counsel, prosecuting attorney nor the municipal judge.

(e)

The mayor and city council shall retain the ability to communicate directly with all city employees and officials.

(f)

The mayor and city council shall hire and interview candidates for department head level positions in the City of Black Jack. The selection/interview process shall be determined by the personnel policy committee. The city administrator shall interview and make the final recommendation to the mayor and city council for appointments of all other subordinate employees of the city. The city administrator and the city council shall follow the city's personnel manual for the removal of all city employees.

(Ord. No. 724, § 2, 9-4-01; Ord. No. 747, § 4, 5-21-02)